Facilities Coordinator - On site
Waukegan, IL
Full Time
Mid Level
FACILITIES COORDINATOR
Job Title: Facilities Coordinator -
Reports To: VP of Operations
Department: Operations
FSLA: Exempt
Compensation: $58,955-$66,323 Salary
Summary:
We are seeking a proactive and detail-oriented On-Site Facilities Coordinator to oversee the day-to-day operations and maintenance of our facilities. The ideal candidate will be responsible for ensuring a safe, efficient, and well-maintained working environment that supports the mission and culture of Overture.
This role is 100% on-site at our headquarters in Waukegan, IL
Duties and Responsibilities:
Skills and Competencies:
Job Title: Facilities Coordinator -
Reports To: VP of Operations
Department: Operations
FSLA: Exempt
Compensation: $58,955-$66,323 Salary
Summary:
We are seeking a proactive and detail-oriented On-Site Facilities Coordinator to oversee the day-to-day operations and maintenance of our facilities. The ideal candidate will be responsible for ensuring a safe, efficient, and well-maintained working environment that supports the mission and culture of Overture.
This role is 100% on-site at our headquarters in Waukegan, IL
Duties and Responsibilities:
- Oversee the maintenance and repair of all building systems, including HVAC, plumbing, electrical, and mechanical systems.
- Perform minor repairs for plumbing, electrical, and mechanical issues as needed.
- Maintain the vehicle fleet (currently one box truck), including regular maintenance, repairs, and cleaning.
- Schedule and coordinate maintenance and repairs for all equipment (e.g., forklifts, pallet jacks, pickers, ladders, etc.).
- Contact and coordinate with vendors, contractors, and service providers (e.g., landscaping, plumbing, electrical) via phone and email.
- Solicit and gather bids for facility-related projects; share costs and contracts with management for approval.
- Communicate vendor scheduling with staff to minimize disruption to daily operations.
- Collaborate with the management team to meet all facilities-related needs and requirements.
- Ensure all safety and emergency equipment is properly maintained and regularly tested.
- Lead and manage facility-related projects, including renovations, relocations, and new construction.
- Coordinate with architects, engineers, and contractors to ensure projects are completed on time and within budget.
Skills and Competencies:
- Proven experience (typically 5+ years) in facilities management or a similar role.
- Strong knowledge of building systems, maintenance practices, and regulatory requirements.
- Excellent organizational, problem-solving, and project management skills.
- Proficiency in using facilities management software and Microsoft Office Suite.
- Exceptional communication and interpersonal skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Complete insurance coverage – Medical, dental, vision, life insurance, flex spending accounts and disability plans with Company contributions
- Pet insurance and bring your dog to work days
- Corporate partnerships with Life Time Fitness, Bears Fit, Skechers and Tickets at Work
- Generous paid time off (vacation, sick and personal days as well as yearly floating holiday)
- 401(k) eligibility day one of employment, with a Company match after the first year of employment
- Paid maternity and paternity leave based on years of service
- Relaxed dress code
- Overture family fun – Summer BBQs, volunteer ERGs, employee vegetable garden, contests, potlucks and cookoffs
- Employee referral bonus
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