Bilingual Payroll Specialist
Waukegan, IL
Full Time
Human Resources
Mid Level
Who We Are: Overture Promotions is an award-winning promotional product agency; we design and produce swag for events, new hire kits, brand activations, company stores and much more. Unlike most, we have a unique ability to offer end-to-end services under one roof. In-house services include graphic design, web development, onsite screen printing and embroidery, 240,000 SF of warehouse space, pick-pack, and kit assembly. We’re a minority-owned business that’s woman-led. We work with companies of all sizes, including many of the world’s most recognizable brands. For more information about Overture, please visit us at www.overturepromotions.com.
Summary: We are seeking a detail-oriented and experienced bilingual Payroll Specialist to join our Human Resources team! In this vital role, you will manage and execute payroll processes, ensure compliance with all payroll regulations, and assist with general HR-related tasks as needed. The ideal candidate will have a strong understanding of payroll systems, compliance requirements, and excellent interpersonal skills to support employees with payroll-related inquiries. This new role at Overture is based in Waukegan, IL, and requires in-office presence five days a week.
Duties & Responsibilities:
Summary: We are seeking a detail-oriented and experienced bilingual Payroll Specialist to join our Human Resources team! In this vital role, you will manage and execute payroll processes, ensure compliance with all payroll regulations, and assist with general HR-related tasks as needed. The ideal candidate will have a strong understanding of payroll systems, compliance requirements, and excellent interpersonal skills to support employees with payroll-related inquiries. This new role at Overture is based in Waukegan, IL, and requires in-office presence five days a week.
Duties & Responsibilities:
- Process bi-weekly payroll for all employees, ensuring accuracy and compliance with company policies and legal requirements.
- Maintain accurate payroll records, including timesheets, deductions, and adjustments.
- Prepare and distribute payroll reports and summaries for management review.
- Resolve payroll discrepancies, including deductions, tax withholdings, and overtime calculations.
- Coordinate with Accounting for payroll funding and reconciliation.
- Ensure compliance with federal and state payroll regulations.
- Stay updated on payroll laws and ensure company practices comply with all applicable regulations.
- Prepare and submit required tax filings, including quarterly and annual payroll tax reports.
- Assist with payroll audits and provide necessary documentation to auditors.
- Generate and analyze reports related to payroll for management review.
- Serve as the primary point of contact for employees regarding payroll inquiries.
- Educate employees about payroll processes, including deductions, tax withholdings, and paycheck information.
- Conduct payroll orientation sessions for new hires to explain payroll processes and policies.
- Must be bilingual in both English and Spanish.
- Bachelor’s degree in human resources, or related field, or equivalent work experience.
- Minimum of 1-2 years of experience in payroll administration.
- Proficiency in payroll software (e.g., Namely) and Microsoft Office Suite, particularly Excel.
- Strong knowledge of federal and state payroll regulations.
- Excellent organizational skills and attention to detail.
- Ability to handle confidential information with discretion.
- Strong communication and interpersonal skills.
- Experience with HRIS systems.
- Coverage from Day One: Medical, dental, vision, life insurance, disability plans, and flexible spending accounts.
- Pet Perks: Pet insurance plus "bring your dog to work" days – because we love furry friends!
- Exclusive Discounts: Enjoy partnerships with LifeTime Fitness, Bears Fit, Skechers, and Tickets at Work for fun and savings outside of the office.
- Time to Recharge: Paid time off for vacation, sick leave, mental health, personal days, plus a yearly floating holiday.
- 401(k): You're eligible for 401(k) starting day one, with a company match after your first year.
- Family Leave: Paid maternity and paternity leave, with benefits growing alongside your years of service.
- Be Comfortable: Relaxed dress code – come as you are!
- Earn More: Employee referral bonuses for helping us grow the team.
- Get Involved: Immerse yourself in our culture! From summer BBQs and Employee Resource Groups like Culture Crew and Green Team, to joining our Diversity & Inclusion Advisory Council, contributing to our employee vegetable garden, and enjoying potlucks, cook-offs, and fun contests – there's always something exciting happening.
Apply for this position
Required*